Executive Board Minutes
“The organized unit of United Methodist Women shall be a community of women whose PURPOSE IS TO KNOW GOD and to experience freedom as whole persons through Jesus Christ; to develop a creative, supportive fellowship, and to expand concepts of mission through participation in the global ministries of the church.”
Tuesday, December 3rd, 2013
Agenda
-Call to worship: purpose statement/welcome/opening prayer-Carol FinnThe meeting opened with our purpose statement and prayer.
-Sunshine report- Nancy Doty
Nancy handed out the Sunshine report document. Steve Kroehler was added to the list. Nancy led us in a prayer for these people.
-Devotional/prayer calendar-Linda ShortLinda shared a devotional from a book called Peace Is Every Step, written by a Buddhist, and it tells about how to have peace in every step of life. She read a chapter called "The Dandelion Has My Smile". It talks about how smiling can help bring peace and joy to our days. Smiling can relax muscles in our face, and can be so calming. Linda also read an excerpt from the prayer calendar. It talks about buying gifts for those in need at Christmas time, to share love and make better children for our world.
-Secretary: approval of minutes/correspondence-Beth Myers/Amber MeadowsThe minutes from the last meeting were approved as written.
-Treasurer’s report; approval of proposed 2014 budget- Monica BogleA movement was made to approve the 2014 U.M.W. Budget by Paula.Effie seconded the motion.Budget was approved.
-Program secretary- Jackie Beauchamp
-Unfinished Business: A. UMW Reading Program (are books ordered?)-update Jackie BeauchampAll of the books, except one for the Reading Program are here but have not been catalogued and put in the library yet. Monica will purchase that missing one from Amazon. It is a children's book.
Jackie said that the total number of books ordered was 20 books. Total will be about $265, but Monica will tell us for sure.
B. Jackie has the prayer calendars and program books already and they have been distributed.
World Thank Offering- update Carol FinnCarol thanked everyone, starting with Linda for helping with the skit they had. Thanks to Friendship-Hannah and Ruth Wilson for good food that day. There was a large crowd present. The final figure for the offering will need to come from Monica.Christmas Tea, Sunday, December 8th from 2:00 to 3:30-Donna TolerCarol began with starting that Martha Campbell is planning to come at the beginning of the Tea to install the officers. This should be brief. Joan is going to play the piano. Donna told about the weather forecasted. We need to make a decision now if we are going to cancel it. We don't want to spend more money on it if we think there will be bad weather. People often don't come out in bad weather. Are there other dates that we can look at if we decide to cancel?
Right now the plan is to get set up on Thursday. It was suggested that we have a lot into the tea already, maybe it would be better to go ahead as planned. If Church is cancelled on Sunday, then the rest of the day activities will be cancelled as well. People from other districts are invited, so we would need to make sure that people would be informed if it is cancelled. It was suggested that those that can drive are willing to pick up others who can't.
It was decided to go ahead with the tea plans, and purchasing the drinks. If we need to cancel, then we will do that closer to the time. The drinks can be used for other activities.
Donna would like two people to help set up and help clean up the day of the event. She will be coming in Thursday to set the tables where they want them. They will wash the glass dishes from CLC kitchen. She needs clear glass plates or silver plates for cookies, sandwiches, and candy. It will be a help-yourself tea. There will be a separate table for the young ones along with activities for them to do. Please bring stuff Sunday morning and place in the back of the kitchen. Set-up on Sunday begins about noon or 1:00. Katie and the youth girls will be using the social hall on Friday night and Saturday morning, which is why we can't fully set up before Sunday. Katie will make sure the tables are still in the right position. We will also have to clean up after the social hall is used for donuts and coffee Sunday morning.
Muffins, cookies, cupcakes, sandwiches will be made by the different circles.
Outstanding Methodist Woman & Youth-update Paula HulickThere are seven nominations for outstanding woman, and three for youth. Carol, Jan, Donna, Jennifer Riley, and Staci Koenig will be on the committee. Selections will be made in January.
Program Directory-update Paula HulickThanks to Vicky who provided information from last year. Nancy Doty helped with computer and proofing. They are completed. They are scheduled to meet here next Wednesday, December 11 to put them together. The other option is to take them to Printing Services or Copy Plus or Office Depot and get them printed, but it costs money. Paula suggested we go get an estimate for getting 125 copies printed. An email will be sent out to decide if we will get them printed or if we will do it ourselves next Wednesday. If the quote is reasonable, then we will have the professionally printed.Women’s Sunday, February 16th-Carol Finn & Kay GuptonKay said we will have Leah Wilkerson, Campus Minister at Wesley Foundation. Katie will do the children's sermon. Normally there are only four circles, but this year there are five circles, so we would have ten ushers if we have two from each circle. Kay will need to know who those ushers are going to be. They may end up having a speaking part. It is up to the chair of each circle to get these people lined up. We may just need one from each circle for the Early Light, and one from each circle for the Traditional. It is suggested to have one definite, and one alternate available for each service from each circle.
-New Business: A. Sew-A-Thon: Margaret FrittsThis is coming up January 27-31. Margaret would like to have the circles to provide lunches. Tucker Frost wants to do lunch on Monday the 27th. Usually prepare food for about 30 people. Hope Circle and Ruth Wilson will help with January 28th. Wesleyan will take the 29th. Friendship Hannah will do the 30th. On Friday, the 31st, they will eat out.
Marcia will publicize this in the Murray Ledger newspaper, newsletter, and bulletin. May even publicize on the Kroger show. It was requested to ask for donations of 100% washable cotton fabric. Fliers will be distributed. Thank you notes are also sent out for those who sign up. Our group pays for the mailing.
B. Mission Study, March 1, 2014, Paris District, Murray First hosting-Carol FinnWe agreed at the last meeting that we host one for February 22, but he lady is not available then, but can do it on March 1. Beth Brown will be conducting the Bible Study. It will be on a book "The Call: Living Sacramentally, Walking Justly". It will be a four-hour study. We will work out all the logistics at the next meeting, but we do know we will provide a light lunch. Lois would like to ask the other churches that are coming to perhaps ask them to bring breakfast items for a continental breakfast. It was also suggested that we ask the other churches to bring desert, and we go ahead and have breakfast already set up from our Church. We may serve potato soup and sandwiches for lunch. Perhaps the schedule will look like this: 9-11, first two hours, 11-12 lunch hour, 12-2 second two hours.
UMW Book Club, January 16th (Organizational Meeting)-Carol FinnCarol will have an organization meeting at 1:00 on January 16th in the Parlor. This is to see how much interest exists in having the book club, how often to meet, what time to have the meetings, etc. Carol is hoping this will encourage herself and others to read more UMW books.
Back Pack Program (Do we want to do?)-Carol FinnThey need someone to head up the backpack program that our Church does every year. This will take place in March for the whole month. An assembly line is used to fill the bags. About 250 bags will be needed. Diane needs to know as soon as we decide today if we are going to do this. The church pays for the items. They usually order everything from Sam's club and a truck was used to transport it all at one time. Stuff cannot be left out at the gym this year. There is a room off the gym that was cleared out and we can store the items in that room. Harold Finn and Mike Nutter have volunteered to deliver them backpacks to North Elementary School each week, usually on Wednesday. Michelle picks up the items from there to distribute them to the other elementary schools. Items are packed into brown bags. Items such as juice boxes, cereals, etc. Can we do 500 in one day? That way we only have to meet twice during the month to assemble them. If we do this, we would have to store 250 in the storage room, because we can only deliver $250 per week. We may need a few men to help with carrying the completed full boxes.
Paula made a motion that the UMW Executive Board and circles take on this mission once a year.Linda Short seconded the motion. All in favor.
Next Board Meeting, February 4, 2014We have been having a good turn out with attendance to the board meetings.
Other:
April 25-27, 2014 UMW Assembly in LouisvilleCarol has registration forms if needed. Carol passed out a few forms to the group.
Paris District Annual Day-Carol FinnThe conference president was in attendance, and she gave a presentation. She emphasized that when checking off the check-list for platinum membership, etc, to really think about the purpose behind completing those activities. She wants to hear about what what is going on in various units--for example Monica and Nancy wrote an article about the formation of the new Hope Circle. Martha didn't have the Mission Today Unit platinum award to hand out, but will have it at the tea on Sunday.
Lakeshore-Jackie Beauchamp75 people were in attendance. There were 46 flood buckets. We did 8 buckets. There were 80 school kits, 119 health kits, 18 sewing kits. Seven young girls were in attendance. Several mother-daughter were there. There were about 20 first timers.
Jackie picked up some cards (birth, thank you, etc). Go through Monica to get cards.
The Lake Shore Spring Retreat will be April 4th and 5th.
A Year in Reflection-Paula Hulick
Mission Coordinator Reports:In completing the report Paula said we need to determine how many new members and how many deceased. This year, we didn't lose anyone. We picked up 22 new members. We need to remember to celebrate the many special things this group does.
Membership & Nurturing: Jan NutterAmy Waddall - we now have her email to reach out to her. Nita Craig joined the Wesleyan Circle.Louise Pool was added.
Scrap book completed by Hope Circle. They have agreed to do it again.
Education: Pat HarrisOct, Nov, and Dec read from Response magazine. Obamacare is going to address mental illness. Many of our tragedies (school shootings) that have occurred have been from those with mental illness. Often hard to afford current costs of mental illness. Perhaps UMW contact state legislatures and complain about mental illness not being addressed properly, maybe they will listen. There are many barriers to treatment of mental illness that exists. There weren't many homeless people years ago. These current days, there are so many homeless and mentally ill people.
Social Action: Effie KempEffie wants to encourage us to reach out to the people of community kitchen. She encourages us to eat with them and invite them to attend church and other activities. Effie looks for some of the social needs of these people. She also talks with them and offers "counseling" or an ear those in attendance at community kitchen. Many of those that attend say that coming to community kitchen is more than just the food, but for social reasons.
Communications: Marcia KoeneckeNothing new to report, as it was covered earlier in the meeting.
Historian: Donna TolerCarol presented a thank you to Donna. Today is her last day in attendance.
Spiritual Growth: Linda ShortLinda shared a poem from the same book she used in the devotion.
Circle Leaders:
Friendship-HannahVicky reported that they donated money to do flood buckets, and they had the Thanksgiving dinner. They are going to buy gifts for a family with 4 to 6 children. Susy Bargo and Melinda Paul are two new members to their circle.
HopeMonica made more cards for Sunshine.
Ruth WilsonRuetta reported that the October meeting was held at Wesley in Murray. They bought and filled a flood bucket for UMCOR. The circle gave $100 to Wesley at Murray. They gave $100 to the Murray Calloway County Senrior Citizens for Meals on Wheels, and $50 to rolls for Christmas basket for Needline.Each member will bring a preschool book for a child at headstart.
Tucker FrostThey have given to the resource centers for Christmas. They will take cookies to the national guard Christmas party. Carol told a story about the guy at Kroger---The poinsettias can be used for decorations, but they need to be returned. Dee is making Christmas cards and gift tags for sale. They are doing shut-in cookies again this year. They will have Christmas dinner this year at Paris Landing.
WesleyanThey are going to go to Wesley housing and have a tea for them. They have invited the Murray women's club music group to come sing. They donated money to certain foundations, such as the one that supplies the meals for Welsey people, the Golden Cross. They also did some flood buckets.
Thank you gifts were handed out to the board members from Carol and Paula. Carol presented a gift to Paula in thanks to her for her hard work this year and past years.
Closing: (please repeat together) Carol Finn“May the Lord bless you & keep you May the Lord make His face to shine upon you & be gracious unto you May the Lord lift up His countenance upon you & give you peace. Numbers 6:24
Quotes:“I am the Lord’s servant, Mary answered. May your word to me be fulfilled.” Luke 1:38 (NIV)
“Come near to God and He will come near to you.” James 4:8 (NIV)
“The next time you feel like complaining, remember that your garbage disposal probably eats better than do 30% of the people in the world.” Robert Orben
Submitted byBeth Meyers, Secretary
“The organized unit of United Methodist Women shall be a community of women whose PURPOSE IS TO KNOW GOD and to experience freedom as whole persons through Jesus Christ; to develop a creative, supportive fellowship, and to expand concepts of mission through participation in the global ministries of the church.”
Tuesday, December 3rd, 2013
Agenda
-Call to worship: purpose statement/welcome/opening prayer-Carol FinnThe meeting opened with our purpose statement and prayer.
-Sunshine report- Nancy Doty
Nancy handed out the Sunshine report document. Steve Kroehler was added to the list. Nancy led us in a prayer for these people.
-Devotional/prayer calendar-Linda ShortLinda shared a devotional from a book called Peace Is Every Step, written by a Buddhist, and it tells about how to have peace in every step of life. She read a chapter called "The Dandelion Has My Smile". It talks about how smiling can help bring peace and joy to our days. Smiling can relax muscles in our face, and can be so calming. Linda also read an excerpt from the prayer calendar. It talks about buying gifts for those in need at Christmas time, to share love and make better children for our world.
-Secretary: approval of minutes/correspondence-Beth Myers/Amber MeadowsThe minutes from the last meeting were approved as written.
-Treasurer’s report; approval of proposed 2014 budget- Monica BogleA movement was made to approve the 2014 U.M.W. Budget by Paula.Effie seconded the motion.Budget was approved.
-Program secretary- Jackie Beauchamp
-Unfinished Business: A. UMW Reading Program (are books ordered?)-update Jackie BeauchampAll of the books, except one for the Reading Program are here but have not been catalogued and put in the library yet. Monica will purchase that missing one from Amazon. It is a children's book.
Jackie said that the total number of books ordered was 20 books. Total will be about $265, but Monica will tell us for sure.
B. Jackie has the prayer calendars and program books already and they have been distributed.
World Thank Offering- update Carol FinnCarol thanked everyone, starting with Linda for helping with the skit they had. Thanks to Friendship-Hannah and Ruth Wilson for good food that day. There was a large crowd present. The final figure for the offering will need to come from Monica.Christmas Tea, Sunday, December 8th from 2:00 to 3:30-Donna TolerCarol began with starting that Martha Campbell is planning to come at the beginning of the Tea to install the officers. This should be brief. Joan is going to play the piano. Donna told about the weather forecasted. We need to make a decision now if we are going to cancel it. We don't want to spend more money on it if we think there will be bad weather. People often don't come out in bad weather. Are there other dates that we can look at if we decide to cancel?
Right now the plan is to get set up on Thursday. It was suggested that we have a lot into the tea already, maybe it would be better to go ahead as planned. If Church is cancelled on Sunday, then the rest of the day activities will be cancelled as well. People from other districts are invited, so we would need to make sure that people would be informed if it is cancelled. It was suggested that those that can drive are willing to pick up others who can't.
It was decided to go ahead with the tea plans, and purchasing the drinks. If we need to cancel, then we will do that closer to the time. The drinks can be used for other activities.
Donna would like two people to help set up and help clean up the day of the event. She will be coming in Thursday to set the tables where they want them. They will wash the glass dishes from CLC kitchen. She needs clear glass plates or silver plates for cookies, sandwiches, and candy. It will be a help-yourself tea. There will be a separate table for the young ones along with activities for them to do. Please bring stuff Sunday morning and place in the back of the kitchen. Set-up on Sunday begins about noon or 1:00. Katie and the youth girls will be using the social hall on Friday night and Saturday morning, which is why we can't fully set up before Sunday. Katie will make sure the tables are still in the right position. We will also have to clean up after the social hall is used for donuts and coffee Sunday morning.
Muffins, cookies, cupcakes, sandwiches will be made by the different circles.
Outstanding Methodist Woman & Youth-update Paula HulickThere are seven nominations for outstanding woman, and three for youth. Carol, Jan, Donna, Jennifer Riley, and Staci Koenig will be on the committee. Selections will be made in January.
Program Directory-update Paula HulickThanks to Vicky who provided information from last year. Nancy Doty helped with computer and proofing. They are completed. They are scheduled to meet here next Wednesday, December 11 to put them together. The other option is to take them to Printing Services or Copy Plus or Office Depot and get them printed, but it costs money. Paula suggested we go get an estimate for getting 125 copies printed. An email will be sent out to decide if we will get them printed or if we will do it ourselves next Wednesday. If the quote is reasonable, then we will have the professionally printed.Women’s Sunday, February 16th-Carol Finn & Kay GuptonKay said we will have Leah Wilkerson, Campus Minister at Wesley Foundation. Katie will do the children's sermon. Normally there are only four circles, but this year there are five circles, so we would have ten ushers if we have two from each circle. Kay will need to know who those ushers are going to be. They may end up having a speaking part. It is up to the chair of each circle to get these people lined up. We may just need one from each circle for the Early Light, and one from each circle for the Traditional. It is suggested to have one definite, and one alternate available for each service from each circle.
-New Business: A. Sew-A-Thon: Margaret FrittsThis is coming up January 27-31. Margaret would like to have the circles to provide lunches. Tucker Frost wants to do lunch on Monday the 27th. Usually prepare food for about 30 people. Hope Circle and Ruth Wilson will help with January 28th. Wesleyan will take the 29th. Friendship Hannah will do the 30th. On Friday, the 31st, they will eat out.
Marcia will publicize this in the Murray Ledger newspaper, newsletter, and bulletin. May even publicize on the Kroger show. It was requested to ask for donations of 100% washable cotton fabric. Fliers will be distributed. Thank you notes are also sent out for those who sign up. Our group pays for the mailing.
B. Mission Study, March 1, 2014, Paris District, Murray First hosting-Carol FinnWe agreed at the last meeting that we host one for February 22, but he lady is not available then, but can do it on March 1. Beth Brown will be conducting the Bible Study. It will be on a book "The Call: Living Sacramentally, Walking Justly". It will be a four-hour study. We will work out all the logistics at the next meeting, but we do know we will provide a light lunch. Lois would like to ask the other churches that are coming to perhaps ask them to bring breakfast items for a continental breakfast. It was also suggested that we ask the other churches to bring desert, and we go ahead and have breakfast already set up from our Church. We may serve potato soup and sandwiches for lunch. Perhaps the schedule will look like this: 9-11, first two hours, 11-12 lunch hour, 12-2 second two hours.
UMW Book Club, January 16th (Organizational Meeting)-Carol FinnCarol will have an organization meeting at 1:00 on January 16th in the Parlor. This is to see how much interest exists in having the book club, how often to meet, what time to have the meetings, etc. Carol is hoping this will encourage herself and others to read more UMW books.
Back Pack Program (Do we want to do?)-Carol FinnThey need someone to head up the backpack program that our Church does every year. This will take place in March for the whole month. An assembly line is used to fill the bags. About 250 bags will be needed. Diane needs to know as soon as we decide today if we are going to do this. The church pays for the items. They usually order everything from Sam's club and a truck was used to transport it all at one time. Stuff cannot be left out at the gym this year. There is a room off the gym that was cleared out and we can store the items in that room. Harold Finn and Mike Nutter have volunteered to deliver them backpacks to North Elementary School each week, usually on Wednesday. Michelle picks up the items from there to distribute them to the other elementary schools. Items are packed into brown bags. Items such as juice boxes, cereals, etc. Can we do 500 in one day? That way we only have to meet twice during the month to assemble them. If we do this, we would have to store 250 in the storage room, because we can only deliver $250 per week. We may need a few men to help with carrying the completed full boxes.
Paula made a motion that the UMW Executive Board and circles take on this mission once a year.Linda Short seconded the motion. All in favor.
Next Board Meeting, February 4, 2014We have been having a good turn out with attendance to the board meetings.
Other:
April 25-27, 2014 UMW Assembly in LouisvilleCarol has registration forms if needed. Carol passed out a few forms to the group.
Paris District Annual Day-Carol FinnThe conference president was in attendance, and she gave a presentation. She emphasized that when checking off the check-list for platinum membership, etc, to really think about the purpose behind completing those activities. She wants to hear about what what is going on in various units--for example Monica and Nancy wrote an article about the formation of the new Hope Circle. Martha didn't have the Mission Today Unit platinum award to hand out, but will have it at the tea on Sunday.
Lakeshore-Jackie Beauchamp75 people were in attendance. There were 46 flood buckets. We did 8 buckets. There were 80 school kits, 119 health kits, 18 sewing kits. Seven young girls were in attendance. Several mother-daughter were there. There were about 20 first timers.
Jackie picked up some cards (birth, thank you, etc). Go through Monica to get cards.
The Lake Shore Spring Retreat will be April 4th and 5th.
A Year in Reflection-Paula Hulick
Mission Coordinator Reports:In completing the report Paula said we need to determine how many new members and how many deceased. This year, we didn't lose anyone. We picked up 22 new members. We need to remember to celebrate the many special things this group does.
Membership & Nurturing: Jan NutterAmy Waddall - we now have her email to reach out to her. Nita Craig joined the Wesleyan Circle.Louise Pool was added.
Scrap book completed by Hope Circle. They have agreed to do it again.
Education: Pat HarrisOct, Nov, and Dec read from Response magazine. Obamacare is going to address mental illness. Many of our tragedies (school shootings) that have occurred have been from those with mental illness. Often hard to afford current costs of mental illness. Perhaps UMW contact state legislatures and complain about mental illness not being addressed properly, maybe they will listen. There are many barriers to treatment of mental illness that exists. There weren't many homeless people years ago. These current days, there are so many homeless and mentally ill people.
Social Action: Effie KempEffie wants to encourage us to reach out to the people of community kitchen. She encourages us to eat with them and invite them to attend church and other activities. Effie looks for some of the social needs of these people. She also talks with them and offers "counseling" or an ear those in attendance at community kitchen. Many of those that attend say that coming to community kitchen is more than just the food, but for social reasons.
Communications: Marcia KoeneckeNothing new to report, as it was covered earlier in the meeting.
Historian: Donna TolerCarol presented a thank you to Donna. Today is her last day in attendance.
Spiritual Growth: Linda ShortLinda shared a poem from the same book she used in the devotion.
Circle Leaders:
Friendship-HannahVicky reported that they donated money to do flood buckets, and they had the Thanksgiving dinner. They are going to buy gifts for a family with 4 to 6 children. Susy Bargo and Melinda Paul are two new members to their circle.
HopeMonica made more cards for Sunshine.
Ruth WilsonRuetta reported that the October meeting was held at Wesley in Murray. They bought and filled a flood bucket for UMCOR. The circle gave $100 to Wesley at Murray. They gave $100 to the Murray Calloway County Senrior Citizens for Meals on Wheels, and $50 to rolls for Christmas basket for Needline.Each member will bring a preschool book for a child at headstart.
Tucker FrostThey have given to the resource centers for Christmas. They will take cookies to the national guard Christmas party. Carol told a story about the guy at Kroger---The poinsettias can be used for decorations, but they need to be returned. Dee is making Christmas cards and gift tags for sale. They are doing shut-in cookies again this year. They will have Christmas dinner this year at Paris Landing.
WesleyanThey are going to go to Wesley housing and have a tea for them. They have invited the Murray women's club music group to come sing. They donated money to certain foundations, such as the one that supplies the meals for Welsey people, the Golden Cross. They also did some flood buckets.
Thank you gifts were handed out to the board members from Carol and Paula. Carol presented a gift to Paula in thanks to her for her hard work this year and past years.
Closing: (please repeat together) Carol Finn“May the Lord bless you & keep you May the Lord make His face to shine upon you & be gracious unto you May the Lord lift up His countenance upon you & give you peace. Numbers 6:24
Quotes:“I am the Lord’s servant, Mary answered. May your word to me be fulfilled.” Luke 1:38 (NIV)
“Come near to God and He will come near to you.” James 4:8 (NIV)
“The next time you feel like complaining, remember that your garbage disposal probably eats better than do 30% of the people in the world.” Robert Orben
Submitted byBeth Meyers, Secretary
