EXECUTIVE BOARD MINUTES
Tuesday, August 06, 2013
The meeting opened with our purpose statement. Carol Finn read a prayer from Teresa of Abilene and also led the morning prayer.
Sunshine Report: Nancy Doty
Nancy offered a prayer and then listed those to whom she has sent cards.
Secretary: approval of minutes/correspondence-Amber Meadows
The minutes from last minutes were approved.
Treasurer’s report: Monica Bogle
Balance forward: $6, 565.08
Interest = .09
Income = $105.09
Expenses = $3,934.59
All of the conference missions, including our conference pledge, Realfoot, Golden Cross and UMCOR have all been paid.
The layettes were also purchased.
Balance Forward = $2,735.58
Program Secretary: Jackie Beauchamp
The reading list for 2014 has not been received yet, so no ordering has taken place. September 1 is the
deadline for turning in the reading list from this past year. More discussion regarding ordering books is listed below under “New Business”.
Unfinished Business:
A. Women’s Celebration: Carol Finn
Carol Finn thanked everyone for helping make it a success. There were about 60 people who attended. A good suggestion for next year would be to provide rides for those in need.
B. Outstanding Methodist Women-Paula Hulick
Paula Hulick distributed the nomination forms to each circle leader. The selection committee was appointed which includes Carol Finn, Donna Toler and Jan Nutter from the Board and still need two others from the congregation. Publicity will begin in the bulletin and newsletter in September with
reminders to follow.
C. Outstanding Methodist Youth
Since not much publicity, UMW will do a Call to Action in last part of October or early November. Since
Amanda has the form, Monica will email Katie to update her and get the form. Last year’s guidelines were passed out to be updated. The deadline was decided to always be on December 1st and delete the
announcement of being in March but update to be announced at Youth Sunday. Also,
add that no past recipient can be nominated again. Same updates to be made on the nomination form as well.
Vacation Bible School: Carol Finn
Carol Finn presented the idea of heading up the kitchen portion of VBS. Judy Stahler was in charge this year. The Kitchen is very intensive and a great undertaking. Paula Hulick mentioned even if UMW headed this, we would still need more help. It was decided that UMW will be supportive and encourage others but do not think this is something UMW can do ourselves. Also, it was discussed to maybe get
more donations and get sponsors to purchase certain foods, in lieu of preparing and cooking so much food. Maybe Kristen could add this to the “Donations Needed” Board. Paula presented the motion
that UMW will not take ownership but will provide help with preparation and serving for VBS as volunteers and not as in charge. It was seconded and passed.
D. Layette: Kay Gupton
Tiffany purchased the layette items, and this project is completed. Kay Gupton, Terese Shemwell, Marcia Koeneke, Faye Rogers, and Tiffany Shemwell helped assemble 36 layettes and have
delivered 18 of them. Kay found 22 layettes in the work room, and she delivered them as well.
Dana called and said she needed layettes again, so Kay assembled more and delivered them. More are located in the layette room, lacking wipes, but are completed otherwise.
A thank you note will be sent from the Board to Tiffany for all her help with this project.
E. Mission Unit Today: Paula Hulick & Carol Finn
Paula stated the form is complete, but is in need of some clarification. We have met all the criteria,
except making the scrapbook. Monica Bogle graciously nominated the HOPE Circle to prepare the
scrapbook at the September Circle meeting. Each circle needs to send pictures and descriptions to Nancy Doty, and Nancy will give them to Monica for the Hope Circle.
New Business
A. Social Action Workshop: Carol Finn
On August 17 there will be a Social Action Workshop in Lakeland, which is close to Memphis.
A few ladies have planned to attend and travel with Paris UMC.
B. Nomination Committee: Margaret Fritts
Margaret Fritts stated everyone will be staying with their current positions, except Historian. Linda Scott said she will be the UMW Historian. Margaret Fritts proposed the slated candidates for the UMW Exec Board to be approved. Effie Kemp made the motion to approve the list of candidates and was approved. The officers are listed below:
President: Carol Finn
Vice President: Kay Gupton, but will not accept President the following year
Treasurer: Monica Bogle
Secretary: Beth Myers
Education/Interpretation: Pat Harris
Membership Nurture/Outreach: Jan Nutter
Spiritual Growth Coordinator: Linda Short
Social Action: Effie Kemp
Secretary of Program Resources: Jackie Beauchamp
Parliamentarian: Vicki Crafton
Communications: Marcia Koeneke
Historian: Linda Scott
Sunshine: Nancy Doty
Nomination committee: Margaret Fritts
C. UMW Reading Program: Paula Hulick
Paula Hulick presented the topic of a committee to choose the books for the reading program.
Carol Wimberley discussed the many problems the reading program is facing. Carol expressed the idea
to going back to our committee of choosing and ordering the books ourselves and not get them from the conference. Paula mentioned purchasing them from Amazon in
order to get the books earlier. A motion was presented to form a reading committee to choose our books and order them ourselves.
Margaret and Jackie discussed getting some of the books from the church libraries and take them to
the circle meetings and inform them of the books that are available. Sandy Lynn can also cross check the books we choose with the public library. We also discussed purchasing some electronic readers to be able to offer more books. We will keep it local in selecting and ordering the books.
Effie Kemp, social action, Pat Harris, education and Donna Toler, the librarian, were all chosen to be on
the Reading Committee to select the books for the reading program.
D. Next Board Meeting: Carol Finn
October 1st will be the next board meeting along with the general meeting to follow. The World Thank Offering will be the program. Friendship Hannah and Ruth Wilson Circle will prepare the luncheon
Linda Short and Pat Harris are in charge of the program. Monica Bogle will help plan, but will not be able
to attend.
E. Christmas Tea-Carol Finn
The Christmas Tea will be on December 8 from 2-3:30pm in the Social Hall. Dona Toler is in charge of this program, and Joann Bowker will provide the music.
Other:
August 10 MORE (Mission Outreach Explosion) 10-1pm at Camden UMC
-UMCOR bags will be prepared at this meeting
August 17 Social Action Workshop at St. Paul UMC at Lakeland, TN
September 21 Annual Conference at Reidland
October 19 Paris District Annual Day at Puryear
November 9-10 Conference Retreat at Lakeshore
-All Units are to bring their flood buckets items. Our unit is in charge of two flood buckets. The lists of needed items were passed out to the circles to have their members sign up to bring the particular items needed.
Mission Coordinator Reports:
Membership and Nurturing: Jan Nutter
Jan Nutter mentioned two new members have joined circles. There are a few other women Jan is waiting to touch base with regarding membership. Jan encourages us to continue to invite ladies to join.
Education: Pat Harris, no report
Social Action: Effie Kemp
Effie updated us on the ongoing needs of the community and the numerous people that are getting help and still need help. She also told us Tucker Frost donated many items for Operation
Blessing. Operation Blessing gives many different items to the needy. Operation Blessing supplements no matter what the recipients may be receiving from Needline can always use any extra supplies.
Effie also reminds us to purchase our shoes now that they are on sale.
Carol Finn had picked up some Immigration Reform card you can send to your representative with your opinion. Effie passed them out for each to take if interested.
Communications:
We received a Thank You from Amanda Lough regarding her new journey and the support and love she has received.
Historian: Donna Toler
Donna has reorganized the filing cabinet to eliminate all of the “UMW” headings in order to make filing
and searching more efficient.
Spiritual Growth: Linda Short, no report
Circle Leaders:
Friendship-Hannah, no report
Hope: Hope has not met this summer but the Health Department will be presenting a program on exams.
Ruth Wilson: They have not met this summer but will be eating out for their next meeting.
Tucker-Frost: They will be making Christmas cards at their next meeting.
Wesleyan: They went to Lakeshore in June, August Moon in July and also fed the volunteers at Angel’s
Clinic.
60 Second Book Review: Donna Toler
Donna Toler presented two books: Mangrove Tree and I’m Not Invited
It was also decided to keep all the library books in the library despite running out of room.
Closing: Carol Finn
“May the Lord bless you & keep you
May the Lord make His face shine upon you
and be gracious unto you
May the Lord lift up His countenance upon you
and give you peace.”
October 1 is our next board meeting along with a general meeting with the program of World Thank Offering.
Secretary,
Amber Meadows
Tuesday, August 06, 2013
The meeting opened with our purpose statement. Carol Finn read a prayer from Teresa of Abilene and also led the morning prayer.
Sunshine Report: Nancy Doty
Nancy offered a prayer and then listed those to whom she has sent cards.
Secretary: approval of minutes/correspondence-Amber Meadows
The minutes from last minutes were approved.
Treasurer’s report: Monica Bogle
Balance forward: $6, 565.08
Interest = .09
Income = $105.09
Expenses = $3,934.59
All of the conference missions, including our conference pledge, Realfoot, Golden Cross and UMCOR have all been paid.
The layettes were also purchased.
Balance Forward = $2,735.58
Program Secretary: Jackie Beauchamp
The reading list for 2014 has not been received yet, so no ordering has taken place. September 1 is the
deadline for turning in the reading list from this past year. More discussion regarding ordering books is listed below under “New Business”.
Unfinished Business:
A. Women’s Celebration: Carol Finn
Carol Finn thanked everyone for helping make it a success. There were about 60 people who attended. A good suggestion for next year would be to provide rides for those in need.
B. Outstanding Methodist Women-Paula Hulick
Paula Hulick distributed the nomination forms to each circle leader. The selection committee was appointed which includes Carol Finn, Donna Toler and Jan Nutter from the Board and still need two others from the congregation. Publicity will begin in the bulletin and newsletter in September with
reminders to follow.
C. Outstanding Methodist Youth
Since not much publicity, UMW will do a Call to Action in last part of October or early November. Since
Amanda has the form, Monica will email Katie to update her and get the form. Last year’s guidelines were passed out to be updated. The deadline was decided to always be on December 1st and delete the
announcement of being in March but update to be announced at Youth Sunday. Also,
add that no past recipient can be nominated again. Same updates to be made on the nomination form as well.
Vacation Bible School: Carol Finn
Carol Finn presented the idea of heading up the kitchen portion of VBS. Judy Stahler was in charge this year. The Kitchen is very intensive and a great undertaking. Paula Hulick mentioned even if UMW headed this, we would still need more help. It was decided that UMW will be supportive and encourage others but do not think this is something UMW can do ourselves. Also, it was discussed to maybe get
more donations and get sponsors to purchase certain foods, in lieu of preparing and cooking so much food. Maybe Kristen could add this to the “Donations Needed” Board. Paula presented the motion
that UMW will not take ownership but will provide help with preparation and serving for VBS as volunteers and not as in charge. It was seconded and passed.
D. Layette: Kay Gupton
Tiffany purchased the layette items, and this project is completed. Kay Gupton, Terese Shemwell, Marcia Koeneke, Faye Rogers, and Tiffany Shemwell helped assemble 36 layettes and have
delivered 18 of them. Kay found 22 layettes in the work room, and she delivered them as well.
Dana called and said she needed layettes again, so Kay assembled more and delivered them. More are located in the layette room, lacking wipes, but are completed otherwise.
A thank you note will be sent from the Board to Tiffany for all her help with this project.
E. Mission Unit Today: Paula Hulick & Carol Finn
Paula stated the form is complete, but is in need of some clarification. We have met all the criteria,
except making the scrapbook. Monica Bogle graciously nominated the HOPE Circle to prepare the
scrapbook at the September Circle meeting. Each circle needs to send pictures and descriptions to Nancy Doty, and Nancy will give them to Monica for the Hope Circle.
New Business
A. Social Action Workshop: Carol Finn
On August 17 there will be a Social Action Workshop in Lakeland, which is close to Memphis.
A few ladies have planned to attend and travel with Paris UMC.
B. Nomination Committee: Margaret Fritts
Margaret Fritts stated everyone will be staying with their current positions, except Historian. Linda Scott said she will be the UMW Historian. Margaret Fritts proposed the slated candidates for the UMW Exec Board to be approved. Effie Kemp made the motion to approve the list of candidates and was approved. The officers are listed below:
President: Carol Finn
Vice President: Kay Gupton, but will not accept President the following year
Treasurer: Monica Bogle
Secretary: Beth Myers
Education/Interpretation: Pat Harris
Membership Nurture/Outreach: Jan Nutter
Spiritual Growth Coordinator: Linda Short
Social Action: Effie Kemp
Secretary of Program Resources: Jackie Beauchamp
Parliamentarian: Vicki Crafton
Communications: Marcia Koeneke
Historian: Linda Scott
Sunshine: Nancy Doty
Nomination committee: Margaret Fritts
C. UMW Reading Program: Paula Hulick
Paula Hulick presented the topic of a committee to choose the books for the reading program.
Carol Wimberley discussed the many problems the reading program is facing. Carol expressed the idea
to going back to our committee of choosing and ordering the books ourselves and not get them from the conference. Paula mentioned purchasing them from Amazon in
order to get the books earlier. A motion was presented to form a reading committee to choose our books and order them ourselves.
Margaret and Jackie discussed getting some of the books from the church libraries and take them to
the circle meetings and inform them of the books that are available. Sandy Lynn can also cross check the books we choose with the public library. We also discussed purchasing some electronic readers to be able to offer more books. We will keep it local in selecting and ordering the books.
Effie Kemp, social action, Pat Harris, education and Donna Toler, the librarian, were all chosen to be on
the Reading Committee to select the books for the reading program.
D. Next Board Meeting: Carol Finn
October 1st will be the next board meeting along with the general meeting to follow. The World Thank Offering will be the program. Friendship Hannah and Ruth Wilson Circle will prepare the luncheon
Linda Short and Pat Harris are in charge of the program. Monica Bogle will help plan, but will not be able
to attend.
E. Christmas Tea-Carol Finn
The Christmas Tea will be on December 8 from 2-3:30pm in the Social Hall. Dona Toler is in charge of this program, and Joann Bowker will provide the music.
Other:
August 10 MORE (Mission Outreach Explosion) 10-1pm at Camden UMC
-UMCOR bags will be prepared at this meeting
August 17 Social Action Workshop at St. Paul UMC at Lakeland, TN
September 21 Annual Conference at Reidland
October 19 Paris District Annual Day at Puryear
November 9-10 Conference Retreat at Lakeshore
-All Units are to bring their flood buckets items. Our unit is in charge of two flood buckets. The lists of needed items were passed out to the circles to have their members sign up to bring the particular items needed.
Mission Coordinator Reports:
Membership and Nurturing: Jan Nutter
Jan Nutter mentioned two new members have joined circles. There are a few other women Jan is waiting to touch base with regarding membership. Jan encourages us to continue to invite ladies to join.
Education: Pat Harris, no report
Social Action: Effie Kemp
Effie updated us on the ongoing needs of the community and the numerous people that are getting help and still need help. She also told us Tucker Frost donated many items for Operation
Blessing. Operation Blessing gives many different items to the needy. Operation Blessing supplements no matter what the recipients may be receiving from Needline can always use any extra supplies.
Effie also reminds us to purchase our shoes now that they are on sale.
Carol Finn had picked up some Immigration Reform card you can send to your representative with your opinion. Effie passed them out for each to take if interested.
Communications:
We received a Thank You from Amanda Lough regarding her new journey and the support and love she has received.
Historian: Donna Toler
Donna has reorganized the filing cabinet to eliminate all of the “UMW” headings in order to make filing
and searching more efficient.
Spiritual Growth: Linda Short, no report
Circle Leaders:
Friendship-Hannah, no report
Hope: Hope has not met this summer but the Health Department will be presenting a program on exams.
Ruth Wilson: They have not met this summer but will be eating out for their next meeting.
Tucker-Frost: They will be making Christmas cards at their next meeting.
Wesleyan: They went to Lakeshore in June, August Moon in July and also fed the volunteers at Angel’s
Clinic.
60 Second Book Review: Donna Toler
Donna Toler presented two books: Mangrove Tree and I’m Not Invited
It was also decided to keep all the library books in the library despite running out of room.
Closing: Carol Finn
“May the Lord bless you & keep you
May the Lord make His face shine upon you
and be gracious unto you
May the Lord lift up His countenance upon you
and give you peace.”
October 1 is our next board meeting along with a general meeting with the program of World Thank Offering.
Secretary,
Amber Meadows
